EM Normandie
EM Normandie Business School
Dubai Knowledge Park

From graduation list to attested certificate

How Ministry of Higher Education attestation works today, what changes when it runs through Attest, where every dirham is recorded, and what the registrar's screen actually looks like.

15manual portal steps today
3clicks per graduate with Attest
AED 50Ministry fee per certificate
7 yearsevery transaction kept

What the graduate ends up holding

The certificate design is fixed. Only the graduate's name and the reference number change. That single fact is what makes the whole process safe to automate.

1Issued by EM Normandie before submission
Certificate before attestation
2Attested by the Ministry sent to the graduate
Certificate after Ministry stamp

Two fields change, nothing else

The name and reference number are drawn onto your approved artwork. The artwork itself is never regenerated, so it cannot drift.

The stamp area is reserved

A blank zone is held on the right of every certificate. The Ministry places its stamp there using coordinates we supply.

A long name never shifts the layout

A 48-character name is set smaller rather than wrapped. Everything below stays put, so the stamp always lands correctly.

The six Ministry stages

Select a stage to see what happens, who does it, and which Ministry endpoint is called. Stages marked automatic need nobody at the keyboard.

Where the money moves

There are two separate payments, and the Ministry API handles only one of them. Keeping them apart is what makes the accounts reconcile.

Graduate pays EM Normandie OPTIONAL MODULE

AED 100
Outside the Ministry API entirely. Built only if you choose to recover the fee.
  1. 1
    Graduate requests attestation
    A link sent by the registrar, or a page on your site.
  2. 2
    Pays by card
    Hosted checkout through a UAE gateway. Card details never touch EM Normandie systems.
  3. 3
    Receipt issued automatically
    Emailed to the graduate, logged against their record.
  4. 4
    Request enters the queue
    Appears in the registrar's register, ready to send.

EM Normandie pays the Ministry

AED 50 × batch
Handled by the Ministry API. Charged per batch, not per certificate.
  1. 1
    Certificates gather in a batch
    Every submitted certificate waiting on payment.
  2. 2
    Ministry issues one payment link
    One link covers the whole batch, not one per graduate.
  3. 3
    Finance pays once
    Five certificates, one payment of AED 250.
  4. 4
    All five release together
    The system detects payment and moves every certificate in the batch to stamping.
One batch of five graduatesPer certificate Batch of 5Who pays whom
Collected from graduates OPTIONAL +100.00+500.00 Graduate → EM Normandie
Ministry attestation fee −50.00−250.00 EM Normandie → MOHESR
Card processing, approximately −2.90−14.50 EM Normandie → gateway
Retained by EM Normandie 47.10235.50 covers administration

The AED 100 figure is illustrative. Before charging graduates any amount above the Ministry fee, confirm with KHDA that it is permitted under your approved fee schedule, and confirm the VAT treatment with your tax advisor. We will build to whatever structure you confirm.

Every transaction, recorded and kept

The Ministry sends the attested certificate to the graduate, not back to the university. So this record is EM Normandie's only proof that a fee was paid and a certificate was issued. It is treated as evidence, not as a convenience.

WhenReferenceDescription InOutStatus
31 Aug 09:14BATCH-2026-011 Ministry fee · 5 certificates —250.00 Awaiting payment
30 Aug 16:22RCPT-2026-0418 A. Al Mansoori · MBA 2024 100.00— Received · card
30 Aug 14:07RCPT-2026-0417 O. Al Suwaidi · MBA 2024 100.00— Received · card
28 Aug 11:03BATCH-2026-010 Ministry fee · 12 certificates —600.00 Paid · MOH-77213
27 Aug 10:41RCPT-2026-0405 F. Bin Hamad · MSc 2024 100.00— Received · card
26 Aug 09:15RFND-2026-0012 Refund · duplicate request withdrawn —100.00 Refunded
14 Aug 15:58BATCH-2026-009 Ministry fee · 8 certificates —400.00 Paid · MOH-76884
COLLECTED FROM GRADUATES
AED 500.00
5 receipts · RCPT-0414 to RCPT-0418
=
PAID TO THE MINISTRY
AED 250.00
BATCH-2026-011 · 5 certificates

Each graduate payment is matched to their certificate, and each Ministry batch is matched to the certificates it released. Finance can see, for any single graduate, what was collected, what was paid to the Ministry, and when the certificate was issued.

What is kept, and for how long

  • ✓
    Cannot be edited or deleted Transaction and Ministry records are write-once at the database level. Not even an administrator can alter one after the fact.
  • ✓
    Kept for seven years Then archived, never dropped. This matches the retention you would apply to any other financial record.
  • ✓
    Backed up hourly Encrypted before it leaves the server, stored in a second UAE location on a separate account.
  • ✓
    Restores are tested quarterly An untested backup is a hope, not a safeguard. The test is written into the support agreement.
  • ✓
    Exportable at any time Finance, audit, or the Ministry itself. The data is yours and leaves in an open format.
Why this matters more here than elsewhere. Because MOHESR delivers the attested certificate straight to the graduate, EM Normandie never receives a copy back. If a graduate says their certificate never arrived, or the Ministry has no record of a submission, this ledger and the call log beside it are the institution's only evidence of what was sent, when, and what was paid.

Collecting the fee from graduates

If EM Normandie chooses to recover the attestation fee, this is what the graduate sees. It is a separate module, quoted separately.

Certificate attestation

Aisha Rahman Al Mansoori · MBA 2024
Ministry attestation feeAED 50.00
AdministrationAED 50.00
TotalAED 100.00
Pay by card
Secure checkout · card details are never stored
Card data never reaches your systems. Payment runs through a UAE gateway's own hosted page. EM Normandie never holds a card number, which keeps the institution out of PCI compliance scope entirely.
Every payment lands in the ledger. A receipt is issued to the graduate and the transaction appears in the record above the moment it clears — no manual entry, no spreadsheet kept alongside.
The registrar keeps control. Nothing is submitted to the Ministry until a member of staff approves it. Payment alone does not trigger a submission.
Confirm before you charge. Adding an administration fee on top of a government charge is a KHDA and VAT question, not a technical one. Get both answered in writing before this module is built.

The registrar's console

This is the working screen, not a picture of one. Click through the left menu, and click any row in the register to open its Ministry record. The menu is split deliberately: three items for daily work, three that are set up once and then left alone.

attest.betaedgetech.com/emn/register

Attestation register

Every certificate sent to the Ministry, and exactly where each one has reached.
32
Graduates this cycle
5
Waiting on you
11
With the Ministry
16
Attested and sent
ReferenceGraduate ProgrammeMinistry stage StatusFee

Graduate

Checked against the Ministry format before sending
The Ministry sends the certificate straight here

Qualification

Ministry codes filled in automatically. Study level 104 · Major 1273 · Concentration 88 · Study area 12 — from the programme mapping set up once.

Certificate

Issued in sequence, never reused
BEFORE YOU SEND
Not submitted before. The Ministry fee of AED 50 joins the next payment batch.
Duplicate protection. If the connection drops mid-send, the same graduate cannot be submitted twice. You will never pay the fee twice for one certificate.
BatchCertificatesAmountStatusPaid
BATCH-2026-0115AED 250.00 Link ready—
BATCH-2026-01012AED 600.00 Paid28 Aug 2026
BATCH-2026-0098AED 400.00 Paid14 Aug 2026
BATCH-2026-00815AED 750.00 Paid31 Jul 2026
The Ministry sends no payment notification. Once you pay through the link, the system checks every few minutes and moves all five certificates forward on its own. Every payment is written to the transaction record as it clears.
BATCH-2026-011
Certificates5 Fee eachAED 50.00 TotalAED 250.00 Raised31 Aug, 09:14
MINISTRY PAYMENT LINK
https://pay.mohesr.gov.ae/batch/EMN/8841-2026-0011
Certificate layout
STAMP POSITION
Measured once against the Ministry sandbox, then fixed. Because the layout never shifts, the stamp lands in the same place every time.
Blocked until calibrated. The system refuses to submit for stamping until these coordinates have been proven against the Ministry test system. An uncalibrated stamp lands on the text, and the fee is not refundable.
Your programmeStudy levelMajorConcentrationStatus
MBA — General Management104127388Matched
MSc International Business104131091Matched
MSc Financial Data Management1041288—Concentration missing
Bachelor of Business Administration101094217Matched
Matched once, then left alone. The Ministry identifies programmes by number, not by name. After setup the codes fill in automatically for every graduate, and the system re-checks the Ministry list each night in case a code changes.
09:41:07Certificate issuedEMN-2026-MBA-00147200
09:40:52Payment confirmedBATCH-2026-010 · AED 600.00200
09:14:33Payment link createdBATCH-2026-011 · 5 documents200
09:12:18Documents uploadedEMN-2026-MSC-00203200
09:11:44Ministry did not respond — retryingEMN-2026-MSC-00203 · attempt 1504
09:11:02Application acceptedMinistry ref 118842201
08:30:00Ministry reference lists refreshed1,412 records · 3 changed200
Write-once, kept seven years. Every exchange with the Ministry and every payment is recorded here and cannot be edited or deleted by anyone, including an administrator. This is the record described in the transaction section above.